Many people have used fax machines, but in fact, fax, likes our life, also has etiquette knowledge. This sounds very interesting. Let’s have a look.
Etiquette when using fax
When using fax, we should maintain the image of the individual and the unit, and should not be rude. Greetings and thanks should be added when using.
When people use the fax device, the most important thing is its timeliness. Therefore, after receiving the fax from others, we should immediately inform the other party in an appropriate way. When it is necessary to handle or transmit the fax sent by others, we must not delay the other party.
Etiquette principles to be followed when using fax
Fax integrity: when faxing, check the basic information and contact information of the company. Similarly, write down the information of receiving and transmitting real people.
The above contents shall be indicated in the fax, even if they have been orally explained at the time of transmission of the fax. This is a good working habit for the archives management of both parties.
Fax clarity: try to use clear originals when faxing to avoid unclear contents after faxing.
Fax content limitation: files with a large number of pages are generally not suitable for fax, and the cost is high. Occupying the fax machine for a long time will also affect the use of other staff.
Use fax time: it is impolite not to set the transmission time after work without the permission of the other party.
Fax reply: in order to confirm whether the fax has been received, the sender should contact the recipient as soon as possible. The party receiving the fax shall also reply in time to avoid losing the fax due to any omission.
Any loss of information will lead to time delay and even affect the success or failure of cooperative business. These details can not be ignored in important business communication.